Invoices, off your desk in seconds.
Photograph an invoice at the receiving dock. AI reads it, your team verifies it, and Sage Intacct gets a clean import — with the original image archived for seven years.
Employee sign-in requires a labonnes.com Google account · the demo needs no account at all
Capture at the dock
Snap the invoice on your phone the moment it arrives — multi-page and PDFs included.
AI reads it for you
Claude extracts the vendor, invoice number, date, and totals in seconds, flagging anything it's unsure about.
Verified to the penny
Department splits must reconcile exactly with the invoice total before anything can be submitted.
Seven-year archive
Every Sage entry links back to the original scanned image — permanently.
From receiving dock to Sage Intacct
Every invoice follows the same five-step pipeline, with a human decision at every point that matters.
- 1
Capture
A receiver photographs the invoice on their phone the moment the truck unloads — multi-page invoices and emailed PDFs work too. They tag the store and department in two taps.
- 2
AI extraction
Claude reads the document in about ten seconds: vendor (matched against the real vendor master), invoice number, dates, and totals — with a confidence score on every field. Anything below 75% confidence gets flagged amber for human eyes.
- 3
Verify
A verifier sees the scanned image and the extracted fields side by side, fixes anything the AI got wrong, and splits the total across departments. The math must reconcile to the exact penny or the submit button stays locked.
- 4
Export to Sage
The AP team reviews everything submitted chain-wide, checks off a batch, and downloads a CSV formatted precisely for Sage Intacct — GL accounts, department codes, payment terms, and due dates included. Anything incomplete is blocked from export with a reason.
- 5
Archive
Every exported bill keeps a permanent link back to its original scanned image, its verifier, and a full audit trail of every edit — retained for seven years. Re-download any past export file byte-for-byte.
Built for accounting, not just convenience
Reconciled to the penny
Department splits must equal the invoice total exactly — enforced in the browser, again on the server, and once more at export. An out-of-balance invoice cannot physically reach Sage.
Everything is audited
Every field edit, submission, and export is logged with who, when, and the before-and-after values. Disputes with a vendor? Pull up the original image and the full history in seconds.
Scoped access
Roles run from capture-only up to admin, and every user is limited to their assigned stores and departments — enforced by the database itself, not just hidden buttons.
No self-signup — and that's the point
Accounts are pre-configured by an administrator before anyone can sign in. Your admin assigns each person a role, their stores, and their departments — so a produce receiver sees produce invoices at their store, and nothing else. If you work at LaBonne's and need access, ask your administrator to set you up, then sign in with your labonnes.com Google account. There's no password to create or remember.
Just curious what it's like?
Take the demo for a spin — a fictional grocery company with sample invoices. No account, nothing saves, look at everything.